Most MCST print enquiries we receive are for one of three jobs: an AGM notice mailing, a welcome booklet for new residents, or a log book used by contractors at the estate.

The rest has largely moved online. This guide is therefore not a list of everything an MCST could print. It covers the physical items that MCSTs still ask Orange Print to produce, and the details we need before we can give you a useful quotation.

Key takeaways

MCST printing has become more focused as AGMs, resident communication and estate services move online. The physical jobs we still see are A4 AGM notices with C4 envelopes and address labels, new-resident booklets, contractor log books and name cards. Each job should be quoted according to its actual specifications.

• Include the A4 AGM notice, C4 envelopes, address labels and packing requirements in the same enquiry.
• Tell the printer whether pages are colour or black and white, and how each set should be finished.
• Keep new-resident booklets useful for longer by linking changing information online.
• Design contractor log books around the people who will write in them every day.
• Send the printer the full job list and required date before asking for a price.

What MCSTs still ask us to print

MCST print orders now centre on physical handover, mailing and on-site record keeping. Orange Print commonly handles AGM notices, new-resident booklets, contractor log books and managing-office name cards. Routine circulars, feedback forms and facility bookings are more likely to remain online, so we do not recommend printing them without a clear reason.

That shorter list is a good thing. It lets the MCST spend its print budget on materials that still have a practical job to do.

An AGM may take place online, but the MCST may still have documents to send. A resident portal may hold the latest forms, but a new owner can still appreciate one well-organised booklet. Contractor attendance may eventually be digitised, but many guardhouses and management offices still use a physical book because it is simple and always available.

We do not need to tell an MCST what should be in its AGM agenda or how to run the estate. The managing agent and council already handle that. What we can do is help turn the approved content into a print order that is clear, correctly packed and easy to quote.

AGM notice printing

An AGM notice is normally an A4, multi-page document. For mailing, Orange Print uses a C4 envelope so the pages can stay flat, together with an address label for each recipient. The print order can also include collation, inserting the notice into each envelope and sealing it for distribution.

Online AGMs are now common. The printed notice may include the agenda, proxy form and instructions or a QR code for joining the meeting. Some notices are only a few pages. Others include a thicker set of supporting documents.

You provide the approved AGM notice. We need the production details that affect printing and packing.

What we need for the quotation

The following information helps us price the complete job:

• Finished document size, normally A4
• Total number of pages in one set
• Which pages are colour and which are black and white
• Printing on one side or both sides
• Number of complete sets
• How the set should be fastened or bound
• Envelope size and quantity
• Number of variable address labels
• Whether Orange Print should insert each set into its envelope
• Whether the envelopes should be sealed
• Required completion date
• Self-collection or Singapore delivery

If the pack contains sections with different paper or colour requirements, mark them clearly in the file or quotation request. Do not send several files named final, final-new and final-latest. One approved master file is easier for everyone to check.

C4 envelopes and address labels

A C4 envelope is the standard choice for a multi-page A4 AGM notice because the pages fit without folding. Each envelope then receives the relevant recipient's address label.

Send the recipient information in a spreadsheet with one row for each envelope. Keep names, addresses, unit references and any sorting fields in separate columns. One person from the MCST or managing-agent team should approve the list before printing.

If a specific document set must match a specific recipient, include a common reference in the pack list and the address spreadsheet. Tell us about that matching requirement when asking for the quotation, not after the packs have been printed.

Orange Print will print from the approved information supplied. The MCST remains responsible for checking names, addresses and the authorised use of its recipient data.

The BCA strata-management guides remain the appropriate reference for current meeting and notice requirements. Orange Print does not give legal advice or decide what an MCST must send.

New-resident booklets that do not date too quickly

A new-resident booklet works best when it explains the parts of estate life that remain stable. Put permanent contacts, moving procedures, facility guidance and key house rules in print. Send residents online for application forms, booking availability and frequently changing information. This keeps the booklet useful and reduces avoidable reprints.

The booklet does not need to reproduce the whole resident portal. It should answer the questions a new owner or tenant is likely to have during the first few weeks.

Useful content may include:

• Management-office contact details and opening hours
• Moving-in and moving-out procedures
• Access-card and vehicle-registration instructions
• Renovation application information
• Facility-use guidance
• Waste-disposal and bulky-item procedures
• Important estate telephone numbers
• A practical summary of key by-laws
• QR codes leading to current forms and bookings

Add an edition date inside the booklet. When a resident brings an old copy to the office, staff can immediately see which version it is.

The print specification depends on how much content you have and how long the booklet needs to last. Send us the size, page count, quantity and artwork. If you are unsure about binding, we can quote after seeing the page count.

Shorter resident guides may suit saddle-stitch booklet printing. Other binding methods may make more sense for a thicker handbook. We will not force every booklet into one format.

Log books for cleaners, security and contractors

An MCST contractor log book records the people working around the estate, such as cleaners, security officers, landscapers, technicians and maintenance contractors. The layout should match the information the management office actually checks. A practical log book needs clear columns, enough writing space and a cover that identifies its purpose.

Different estates record different information. A general contractor log may include:

• Date
• Contractor company
• Staff name
• Work category
• Location or equipment being attended to
• Time in
• Time out
• Signature
• Management or security acknowledgement
• Remarks

A cleaning attendance book may need shift and deployment fields. A technician log may need the equipment reference and work-order number. A landscaping log may need the area attended to.

Do not squeeze every contractor type into one cramped layout if the estate checks them differently. Separate books can be easier for the management office to review and archive.

If you already have a log book that works, send us photographs or a physical sample together with the required quantity. We can quote based on the format you want reproduced. If you need a new layout, send the fields and preferred page size first so the scope is clear.

Before printing, test one sample row using realistic names and remarks. The column for a technician's remarks needs more space than the time-in column. It is easier to fix this before producing the full batch.

Name cards for the managing office

Managing-office name cards are a smaller part of MCST printing, but they remain useful when estate managers and staff meet residents, vendors or council members. The card should make the person's role and contact route clear. Check every name, appointment, telephone number and email address before approving the artwork.

Some teams prefer individual direct numbers. Others use a general management-office line and role-based email address because staff may change. Either approach can work, but the details should reflect how enquiries are actually handled.

Orange Print's business card printing range includes standard and express options. Current online specifications cover 260gsm to 350gsm stocks, with a minimum order of 100 cards. For urgent orders, confirm availability before placing the job.

If several people need cards, list each person's details in one approved spreadsheet. This reduces the risk of an old job title or telephone number being copied from a previous order.

What to send us for an MCST quotation

An accurate MCST printing quote starts with the finished item, quantity and deadline. Send all related components together, especially for an AGM mailing. Orange Print can then identify missing details before pricing instead of revising the quotation repeatedly when envelopes, labels, packing or a different paper requirement appears later.

Use this as a simple briefing checklist:

You do not need to know every paper term before contacting us. Send what you already have, including an old sample if there is one. We will ask the remaining production questions.

For AGM jobs, ask for a custom quotation. The contents and packing requirements vary too much for one fixed specification to suit every MCST.

Frequently asked questions

MCST printing enquiries usually concern the quotation rather than the purpose of the documents. Common questions cover AGM notice printing, variable address labels, online AGMs, resident booklets and contractor log books. The answers below explain the production details Orange Print needs without telling an MCST how to manage its estate.

What is included in AGM notice printing?

AGM notice printing can include the multi-page A4 notice, collation, finishing, C4 envelopes, variable address labels, insertion and sealing. Send the page count, colour split, quantity and required date. Orange Print will quote according to the actual documents and packing work required for that MCST mailing.

Can every AGM envelope have a different address label?

Yes. Supply one approved spreadsheet row for each envelope, with names, addresses, unit references and sorting fields in separate columns. Tell us if a label must match a specific document set. The MCST or managing agent should check the final recipient list before Orange Print produces the labels.

Do MCSTs still print AGM notices when the meeting is online?

Many MCST AGMs now take place online, but the estate may still need to mail a physical notice. The printed notice can include online-meeting instructions or a QR code. The MCST should confirm its own requirements, then send Orange Print the approved A4 file, quantity and required date for quotation.

Can Orange Print reproduce an existing contractor log book?

Send clear photographs, a scanned sample or the physical book together with the size, number of pages and required quantity. Orange Print can review the format and prepare a quotation. Tell us about any changes to the columns, cover, numbering or paper before the quotation is confirmed.

What should I send for a new-resident booklet quotation?

Send the finished size, total page count, colour requirement, quantity, artwork and required date. Include the preferred binding if you already know it. If not, Orange Print can recommend a suitable option after reviewing the page count and how the booklet will be used.

Ask Orange Print for an MCST printing quote

MCST printing does not need a standard bundle. AGM notices vary in page count, resident booklets change by estate and contractor log books follow different operating routines. Send Orange Print the specifications you already have. We will ask for any missing production details and quote the job that your estate actually needs.

Need a quote for AGM notice printing, a resident booklet, contractor log book or name cards? WhatsApp Orange Print at 8438 1313 with your specifications and required date.

Orange Print is open Monday to Friday, 9am-5pm. Saturday visits are by appointment. We are closed on Sundays and public holidays. Singapore-wide delivery is available and quoted for each order.